How to Minimise Risks at Your Next Event

So how do you ensure smooth proceedings? SSG are specialised event and security professionals, who have extensive experience in event management. Our experts have compiled some tips to provide insight on how to effectively minimize risks at your next event.

After months of extensive planning for an event, the last thing you need is to be unprepared for an emergency. Unfortunately, when it comes to the events industry, even the smallest mishap can cause a major derailing.

So how do you ensure smooth proceedings? SSG are specialised event security professionals, who have extensive experience in event management. Our experts have compiled some tips to provide insight on how to effectively minimise risks at your next event.

Plan for Weather

It is easy to live in the hope that you’ll receive perfect weather for your event, but that may not be the case. Extreme weather can cause transportation delays, power failures, damage to property and a range of other issues. It’s important to think about all possible weather scenarios and plan for them accordingly.

Contingency Plans

Contingency plans can ultimately save lives. Sit down before your event and try to brainstorm every possible issue that could arise at your event and then decide on the best possible way to deal with it, should it arise. Ensure that your entire team has copies of your contingency plans, and genuinely understands them.

Vendor List

It’s important to create a comprehensive list of all the vendors involved in your event, along with their contact details. This list should be circulated amongst the staff so that should anyone need to get hold of anyone in the event of an isolated issue, direct contact can be made efficiently.

Legalities

Does your event require you to have security staff? What about medical professionals and public transportation coordination? Ensure that you are 100% above board when it comes to legalities as it is the first step in event risk management.

Specialised Software

Make modern technology work for you by using a cloud-based event planning application. This way, only authorised personnel will have access to sensitive information, and you can enjoy the convenience of all of the documents concerned in your event being in one place.

Consult a Professional

To have absolute confidence in being able to handle the risks involved in your event, it is highly advisable to consult an event planning specialist, preferably a specialist that offers event packs including certification and licensing, as well as event health and safety that is inclusive of fire prevention and first aid.

In conclusion, SSG Security is a fully-functioning subsidiary of the Specialised Services Group, SSG Holdings.  We provide our clients with a wide range of high quality, professional security services for any event. We aim to bundle services together in an effort to create cohesion and fewer overheads for our clients.

Get in touch with us today by calling +27 11 518 3700 or email us at info@ssgsa.co.za

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